ELIZABETH TOWNSHIP PARK BOARD 

      

Meeting minutes for August 8th,2010

 

In Attendance: Tom Moyer , Pete Parsil , Lisa Rothermel , Rita Snavely , Rodney May, Brian Wiker, and Ken Fillo .

Glenn Martin and Dana Clark also were in attendance.

The meeting was called to order at 7:03 p.m.

The minutes of the July meeting were accepted with the correction of one typo.

Supervisors report: The supervisors are in the process of finalizing bid specifications for the pavilion/restrooms.

The current design will incorporate the restrooms into the end of the pavilion, with a wet wall shared by the kitchen facilities. It will utilize a Rigidply prefabricated post and roof assembly. It is similar in design to the pavilion at the Warwick Township municipal campus but is more similar in size to one at the Ephrata Township park. It will have space for 10 picnic tables (about 60 to 80 people)

We would anticipate putting the project out to bid sometime this Fall with a expected completion date sometime in the spring of 2011.

It was suggested that the bid documents include trenching and installation for an electrical line to power the lights for the flagpole.

It was suggested that work on the drain field be scheduled so that heavy trucks can access the site from the adjacent farm field rather than the trucks having to cross across the existing ball fields.

Eagle Scout projects: Cody Diem will be working on a project in Warwick Township rather than at the Elizabeth Township park.

Bradlee Garman (age 16) is interested in constructing a “ga ga pit” at the park.

Lisa has a materials list for the structure and Bradlee will work up a cost estimate for materials and seek a funding source.

Memorial Bricks:  Sale of the bricks is dependant on moving the existing Veterans Memorial into the park site adjacent to the flagpole. The memorial bricks will start around the flagpole and adjacent to the relocated Veterans Memorial.

 A question was asked about the status of installing a basketball hoop and backboard. Glenn believes that he has a source for a used set. He will check on the availability and suitability.

Rental of Soccer Fields:  The request by an out of area soccer club for the use of a field has raised the question of whether we should charge a nominal fee for use of a field by a organization that is not within the WRRC.  It was recommended that a $25 fee be charged for out of the area organizations.

Dana Clark from Warwick travelling Baseball attended the meeting to update the group. 

He stated that currently the group will be scheduling practice session on Tuesdays and Thursdays from 4 p.m. until dusk. Games will be held on Saturdays and Sundays. 

Their under 10’s will start practicing next week and will go through the end of October. 

Mr. Clark presented the board with some photos of storage sheds that are available to his group. They would like to place a shed somewhere on the site to store a tractor and equipment to be used to maintain the ball field.

Several locations in the park were discussed and the consensus was that the shed should be placed in the vicinity of the backstop.

 Lisa made a motion that we should allow Warwick travel baseball to place the shed designated as Option #1(a 10 X 12, painted shed)at the site, also contingent upon Warwick traveling baseball obtaining  a building permit for the shed, providing a letter of responsibility for the shed and proof of insurance coverage.

The motion was passed unanimously.

LYSC will practice Monday through Friday from 5 p.m. until dusk, commencing on August 9th and continuing through November 19th.

Pete Parsil has done some follow up calls with the State’s “Treevitalize “ program. They still have funds available, and at this time the program has no definitive deadline or cutoff date for applications.  Pete will do some follow up calls.

It was suggested that we consider changing our meeting date so that is occurs before the Supervisor’s monthly meeting. This would increase the throughput of a recommendation by the Park Board, from 4 weeks down to one week.

It was also suggested that since the bulk of the work on the park project is completed that it might not be necessary to meet on a monthly basis and perhaps change to a bi- monthly meeting schedule.

It was stated that we are committed to maintain our schedule for this calendar year, but that we could consider a schedule change for 2011.

The meeting adjourned at 8:15 p.m.